Virtual CFO Services for US Startups and SMEs
NYBACS Services
For founders and leadership teams of US startups, SMEs and foreign-owned subsidiaries who need senior finance judgement but not yet a full-time CFO. We build your cash forecast and budget, turn monthly books into board-ready reporting, prepare financial models and data rooms for fundraising, and put basic controls in place. You get a finance lead who knows your numbers, attends the meetings that matter and coordinates bookkeeping, tax and audit providers.
Who this service is for
- Seed to Series B startups preparing to raise, or reporting to investors and a board
- SMEs with $1M+ revenue that have outgrown bookkeeper-only finance
- US subsidiaries of overseas groups that need local finance leadership and reporting to the parent
- Founders who make spending and hiring decisions without a reliable cash runway forecast
- Companies heading into an audit, acquisition or due diligence process
Why clients come to us
Key problems we solve
Not knowing the real runway
A bank balance is not a forecast. Without a rolling cash forecast, payroll, hiring and fundraising timing are decided on instinct.
Board packs built the night before
Inconsistent metrics, numbers that do not tie to the books and no variance explanation erode investor confidence.
Fundraising diligence exposes gaps
Investors test revenue, burn, cohort data, cap table and compliance history. Missing or contradictory data slows the round or changes its terms.
Finance tasks owned by nobody
Bookkeepers record, tax preparers file and auditors test — but no one owns pricing, unit economics, approvals or the overall finance calendar.
Scope of work
What’s included
Cash forecasting and runway
A rolling 13-week cash forecast and a monthly runway model, updated with actuals and used for hiring, spending and fundraising decisions.
Budgeting and financial model
Driver-based annual budget and three-statement model reflecting your revenue model, headcount plan and scenarios.
Management, board and investor reporting
Monthly KPI dashboard and board pack — revenue, gross margin, burn, runway and model-specific metrics such as ARR, churn and CAC payback — with commentary on variances.
Fundraising and due diligence support
Investor-ready financial model, data room organisation, reconciled historicals and answers to financial diligence questions, working with your legal counsel.
Controls and finance operations
Approval matrix, spend and expense policies, segregation of duties, vendor payment process and month-end close calendar suitable for your size.
Provider and parent coordination
Oversight of bookkeeping, payroll, tax, audit and valuation providers, and reporting to the overseas parent on its format and timetable.
What this service does not include
- Raising capital on your behalf, investor introductions for a fee, or investment advice — we are not a broker-dealer
- Audit opinions or other assurance reports
- Legal drafting of term sheets, SAFEs, option plans or financing documents
- 409A or other independent valuations
- Appointment as a statutory officer or bank signatory, unless separately agreed in writing
How it works
Our process
- 1
Finance diagnostic
We review your books, reporting, cash position, cap table and upcoming decisions, then agree priorities for the first 90 days.
- 2
Foundation
We fix the data foundation — chart of accounts, close process and KPI definitions — so reports can be trusted.
- 3
Forecast and budget
We build the cash forecast, budget and financial model with your leadership team.
- 4
Monthly cadence
Each month we review results, update forecasts, prepare the management or board pack and join the review meeting.
- 5
Projects as needed
Fundraising, pricing reviews, audit preparation, new-market entry or system changes are added on a defined scope.
Documents we’ll ask for
- Last 12–24 months of financial statements and current accounting file access
- Bank and payment-processor statements and current cash balances
- Cap table, investor agreements and board reporting from the last year
- Revenue data: customer list, contracts, subscription or order exports
- Payroll and headcount plan, including planned hires
- Existing budget, model or investor updates, if any
Typical timelines
Indicative and dependent on the quality of existing books.
- Diagnostic: about 1–2 weeks.
- First cash forecast and KPI dashboard: usually within 2–4 weeks of onboarding.
- Full budget and three-statement model: commonly 3–6 weeks.
- Ongoing: monthly cadence aligned to your close, with board packs typically ready 2–3 weeks after month-end.
If bookkeeping is behind, a catch-up is done first — reporting built on unreconciled books is not reliable.
NYBACS 360° support
Why NYBACS
Strategy on top of clean records
Because NYBACS also handles bookkeeping, tax coordination and compliance, our CFO work starts from reconciled numbers rather than spreadsheets of guesses.
Cross-border finance experience
Parent reporting, intercompany funding, transfer pricing coordination and multi-currency treasury are familiar ground for foreign-owned US companies.
Senior judgement, flexible commitment
You get experienced CFO-level input for the hours you need, scaling up for fundraising or audit and down in quieter months.
Investor-ready by design
Metrics, reporting and data rooms are built to the standard institutional investors and acquirers expect.
Clear professional boundaries
We coordinate with your attorneys, auditors and tax professionals rather than stepping into their roles.
Common questions
Frequently asked questions
When does a startup need a virtual CFO rather than a bookkeeper?
Usually when you are raising money, reporting to a board, nearing a cash decision or spending significantly on hiring. A bookkeeper records what happened; a CFO helps decide what should happen next.
How many hours per month is typical?
It depends on stage and activity. Many early-stage companies need a few days a month, rising during fundraising, audit or budgeting. We scope the commitment after the diagnostic.
Can you help us raise money?
We prepare the financial model, reporting and data room and support diligence. We do not solicit investors or receive success fees, as that would require broker-dealer registration.
Do we need to switch our bookkeeper?
No. We can oversee your existing bookkeeper or accountant. If the books are not reliable, we may recommend changes or offer our bookkeeping team.
Can you report to our overseas parent company?
Yes. We can prepare monthly reporting in the parent's format, reconcile intercompany balances and align the US budget with group planning cycles.
Resource Hub
Answers to common questions
Browse all US Accounting and Bookkeeping Questions for Foreign-Owned Companies · Browse all US Audit Readiness and Assurance Questions · Browse all Global Expansion and Cross-Border Business Questions
Last reviewed 2026-10-07. NYBACS is not a licensed CPA firm, statutory auditor or law firm. Where a licensed professional is required, we coordinate with qualified CPAs, auditors and attorneys.
Ready to get started?
Book a finance diagnostic and we will show you your real runway, your reporting gaps and what a CFO should fix in the next 90 days.
